A single-day transfer from Tbilisi needs two things in the brief: car class and meeting point. A first multi-day brief can read the same way: car class and pickup location. That is not enough for a week, and the questions it leaves open are the structure of this piece.
A multi-day chauffeur job is a different document than an airport pickup, and it is what a multi-day or corporate chauffeur booking is quoted against. Four fields are easy to leave out. Adding them in advance saves a phone call on the morning of day one and, more importantly, prevents the small misalignments that cost a guest their day.
Why the multi-day brief is different
A one-day transfer has a known shape: airport to hotel, hotel to airport, half-day with two stops. The variables are small. The time is set in the brief and confirmed with the fare.
A multi-day job introduces variables that single-day jobs do not have. The driver eats. The driver sleeps. The car needs fuel. The route changes by the hour based on weather, the guest’s energy, an unbooked invitation, a closed road. The job is half driving and half coordination, and the coordination is invisible until something fails.
The four fields below are the ones single-day briefs leave out; they sit on top of the standard booking brief. Including them in the first message removes most of the back-and-forth.
The four fields
Driver downtime. Where does the driver wait while the guest is at lunch, at the cellar, at the monastery? On a half-day this is trivial; on a five-day, it accumulates into a working condition. The driver needs somewhere clean to sit, a bathroom they can use, and a way to eat without leaving the car too far from a possible recall. The brief should say which stops have a parking area and which don’t, and whether the host has agreed to feed the driver during the guest’s meal. Whether the driver’s meals are part of the fare is a question to ask when you book; what is included is confirmed in writing with the fare, before the car is dispatched.
Fuel reload. Multi-day routes vary in distance. Georgia’s tourism administration puts Sighnaghi, in Kakheti, about an hour and forty minutes from Tbilisi, and Mestia, at the end of the Svaneti road, 7 hours 10 minutes away (allow eight or more). A long day needs a fuel stop somewhere, and the guest’s morning hour is the wrong time for it. Say in the brief when the guest wants to leave each day.
Lunch protocol. Three options. (1) Driver eats independently while guest eats with their party. (2) Driver eats with the party. (3) Driver doesn’t eat until guest is back in the car. Some hosts assume (2) without asking; some guests are uncomfortable with it. The brief should specify, or at least raise the question. A brief that says “driver eats independently, our hotel will provide a packed meal” is the easiest version of this; a brief silent on the topic creates an awkward thirty seconds at the first lunch.
Route control. Who decides if the day changes? The classic case: it is raining at Kazbegi, the guest has just woken up, does the day push through or pivot to a different route? A sensible default is that the guest decides and the driver flags the risk. The exception is corporate trips where the concierge or trip lead decides regardless of guest preference. The brief should name the decision-maker. When the guest, the concierge and the corporate boss all believe they are the decider, the resulting chain of phone calls can cost everyone half a day.
One driver or two
A long trip is a long working week for the person at the wheel, and a rested driver is a safety question before it is a service one. Whether one driver covers the whole trip is worth asking when you book.
What is included is confirmed in writing with the fare, before the car is dispatched. If the driver does change mid-trip, the brief is what carries over: the guest’s preferences, the luggage, the plan for the next day. That is one more reason to write it down.
Hotel coordination
Hotels and chauffeurs work together on three things: arrivals, luggage, and the morning brief.
Arrivals. An arrival goes best with the porter ready and the front desk briefed on the booking name. The hotel concierge should know whether the guest is going up to the room first or stopping to register. The brief should include each hotel’s front-desk contact, and arriving at Tbilisi’s hotels by car covers the drop-off side.
Luggage. Multi-day means luggage stays in the car between stops sometimes and goes up to the room other times. The brief should specify what stays and what goes. Hand luggage and one carry-on always go up. Ask when you book whether larger suitcases can stay in the car. Specifying this saves unloading and reloading eight bags every night.
Morning brief. The thirty seconds at pickup is the moment to confirm the day’s plan. The guest is fresh, the driver is fresh, and any change made in the previous night via the concierge gets reconciled. A standing 8am or 9am pickup with a five-minute window for this brief is the easy version. A guest who comes down at random times disrupts the briefing.
When “we’ll decide tomorrow” works
Side trips and route changes are part of multi-day work. Small ones fit into a day; large changes with zero notice do not.
“We’ll decide tomorrow” works if “tomorrow” means the previous evening, not the morning of. The previous evening leaves time to plan an alternate route, and for the concierge to move any restaurant or cellar reservation that the new route now requires.
The same-morning change is sometimes unavoidable (weather, a guest waking up unwell), and it costs flexibility on the rest of the day: a route changed at 9am may no longer reach a 2pm cellar visit. Concierges who want options preserved in spite of late changes should pre-book alternate options in advance.
Pricing
A day with us is priced at the published day rate: one car and driver for eight to nine hours door to door, whether the day stays around Tbilisi or goes out to Kazbegi. The rate is 1 350 ₾ in the V-Class, 1 500 ₾ in the S-Class and 2 500 ₾ in either Maybach, per car rather than per kilometre, with extra hours at 135, 150 and 250 ₾.
A multi-day booking is quoted as one engagement against the whole itinerary, with the long days’ extra hours already included, and confirmed in writing before the first day. Trips too long to drive there and back in a day, such as Mestia, are quoted the same way. A border crossing is a separate question, because border runs are not a standing service of ours; the road manual for the crossings explains where we fit in.
The booking note
For multi-day bookings, please include in the first message: dates and the rough shape (single base or multi-stop), guest size and luggage estimate, and lunch protocol. The quote comes back in writing, with the car and the price, before the first day.
Email booking@soitblack.com, or send the brief straight through.